SP Z O.O. EAST EUROPEAN ASSOCIATION OF SCIENTISTS, registered in accordance with the laws of the Republic of Poland (hereinafter referred to as the Contractor), offers an unlimited number of users of the website https://www.eeast.net/ (hereinafter referred to as the Client) to conclude this Service Agreement on the terms and conditions specified below:

1. SUBJECT OF THE AGREEMENT

1.1. The Contractor shall provide the Client with the following services: translation of a scientific work (article) into English; editorial preparation of a scientific work (article); targeted selection of journals included in the Scopus or Web of Science scientometric databases; support of the publication process* (hereinafter referred to as the Services).

Annex 1 to this Agreement contains the title of the scientific work (article) and the list of services.

The Contractor is not the owner of the scientific work (article) and/or its content and acts on the basis of this Agreement.

*Submission of a scientific work (article) for publication in a journal included in the Scopus or Web of Science scientometric databases (to be agreed with the Customer in advance);

*Initiation of the negotiation process – correspondence with the editorial board of the journal exclusively on the issues of publication of a scientific work (article);

*Control over the publication and indexing of the Client’s research paper (article).

2. RIGHTS AND OBLIGATIONS OF THE PARTIES
2.1. The Contractor is obliged to:
2.1.1. Perform a professional translation of a scientific work (article);
2.1.2. Carry out professional proofreading of the scientific work (article);

The result of the quality is the absence of omissions, terminological errors, semantic distortions due to the fault of the Contractor, as well as the compliance of the provided text (theoretical and practical generalizations on a specific scientific topic) with the requirements for formatting specified in this Agreement. Within 5 (five) working days, the Contractor shall make changes to the text of the translation at its own expense if the Customer makes reasonable claims to the quality of the services provided. Such claims shall be submitted by the Customer within 3 (three) business days from the date of receipt of the services rendered. The translation shall be adequate to the received material and shall not distort the meaning of the translated material.

2.1.3. To edit and/or format the scientific work (article) in accordance with the requirements of the journal editors, as well as to prepare the scientific work (article) provided by the Customer for submission for publication in the journals specified in clause 1.1 of this Agreement;
2.1.4. Provide assistance in proofreading the research paper (article);
2.1.5. Carry out a targeted selection of journals specified in clause 1.1 of this Agreement;
2.1.6. Provide support for the publication process;
2.1.7. Provide the services set forth in Appendix 1 to this Agreement within the specified timeframe.
2.1.8. Inform the Customer about the performance of the service within 5 (five) working days from the date of receipt of a written notice to the Contractor’s e-mail address.
2.1.9. The journals selected by the Contractor for publication of the Customer’s research paper (article) that fully comply with the parameters set forth in clause 1.1 of this Agreement shall be considered approved by the Customer by default.

2.1.10. The Contractor has the right to suspend the provision of services in case of violation by the Customer of the procedure and terms of payment for the provision of services.
2.1.11. The Contractor provides services personally or with the involvement of third parties.
2.1.12. The Contractor shall not be liable for and shall not accept any claims regarding the non-use of the Customer’s special terminology in the translation, unless the Customer has provided the Contractor with a special glossary, provided that the Contractor has requested such information.
2.1.13. In the absence of the Glossary, the Contractor shall act solely on the basis of its own experience and knowledge, using the translation of terms used in general/specialized dictionaries. The Contractor reserves the right to contact the Client for advice on the translation of specialized industry terms, abbreviations and acronyms.
2.1.14. If the Customer does not provide any comments and/or suggestions on editing, translation, accuracy of specific author’s data, etc. within 5 (five) working days, the scientific work (article) will be considered implicitly approved by the Customer.
2.1.15. The Customer agrees that for the most effective receipt of the service to support the publication process, the Contractor must edit the research paper (article).
2.2. The Client is obliged to:
2.2.1. Fill out the registration form* when registering on the website https://www.eeast.net/:
– Surname and name of the client (required field);
– E-mail address (required field);
– Contact phone number (if necessary).

* The Customer is responsible for the accuracy of the information provided when filling out the registration form.

2.2.2. Provide the Contractor with a scientific work, which is the result of intellectual activity obtained as a result of independent creative work of a person (group of persons) in the field of science, presented in any objective form, containing new, previously undisclosed scientific knowledge. The customer assumes full responsibility for errors in the scientific work (article), as well as incomplete content of the text, scientific plagiarism, fabrication and scientific integrity.
2.2.3. The Customer, who is the author and/or co-author and/or represents the interests of the author(s) of the scientific work (article), simultaneously sends the Contractor for further processing the scientific work (article) in electronic form in the format (*.doc), (*.docx), as well as the completed author’s questionnaire in electronic form in the format (*.xls), (*.xlsx) to the Contractor’s e-mail address: eujini.org.pl@gmail.com;
2.2.4. If necessary, provide the Contractor with a glossary of terms and/or additional materials and information to decipher abbreviations and/or terminology of concern.
2.2.5. Pay for the services provided by the Contractor on the terms and conditions specified in clause 3 of this Agreement.
2.2.6. The Customer shall provide the Contractor with information about journals that do not meet the Customer’s requirements for the publication of a scientific work (article) specified in clause 1.1 of this Agreement; information about journals in which other scientific works (articles) of the Customer’s author/co-authors were published for other publishers. The list of information is not exhaustive.

If the Customer fails to provide the Contractor with the relevant information on the text of the scientific work (article) specified in the clause of the Agreement before the start of the services, the Contractor shall have the right not to accept the claims from the Customer.

2.2.7. At the request of the Contractor, the Customer shall provide the necessary information for the correct submission of the scientific work (article) for publication in the journals specified in clause 1.1 of this Agreement.
2.3. The Customer has the right to:
2.3.1. To refuse to fulfill the terms of the Agreement at any time, in part or in full, by reimbursing the Contractor for the cost of the services actually provided, the list of which is set out in Annex 1 to this Agreement.

If the journals specified in clause 1.1. of this Agreement refuse to accept the research paper (article) for publication, the Contractor shall reimburse the Customer for the funds minus the cost of the services actually rendered.

The Contractor shall send the Customer an informational message (by e-mail and/or other means) with a list of actually provided services and their cost.

3. THE COST OF THE CONTRACT.

SETTLEMENT BETWEEN THE PARTIES.

3.1 The cost of the services provided shall be determined in accordance with Annex 1 to the Agreement.
3.2. The cost of services under this Agreement shall include the services provided for in Clauses 2.1.1.-2.1.9 of this Agreement.
3.3 The services under the Agreement shall be provided by the Contractor after 100% prepayment by the Customer by transferring funds to the current account of the Contractor.
3.4. The terms and cost of services are set forth in Annex 1 hereto.
3.5. The Customer shall submit a request for the Contractor’s services via the website https://www.eeast.net/ and make payment on the basis of the invoice issued by the Contractor within 3 (three) banking days.

4. DURATION OF THE AGREEMENT
4.1. This Service Agreement between the Contractor and the Client shall be deemed concluded and shall enter into force from the moment of its conclusion in electronic form through the website https://www.eeast.net/ and payment by the Client of the invoice issued by the Contractor and shall be valid until the Parties have fully fulfilled their obligations.
4.2 The exchange of information between the Parties shall be carried out electronically, in hard copy or by fax, taking into account the provisions of Directive 95/46/EC of the European Parliament and of the Council of December 24, 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data.
4.3. The Agreement may be suspended at the initiative of one of the Parties upon notification of the other Party of such intention fifteen (15) calendar days prior to the date of termination.
4.4. In case of suspension of the Agreement, the Contractor shall inform the Customer about the actual provision of services and their cost.

5. USE OF CONFIDENTIAL INFORMATION
5.1. Confidential information means any information or materials that are intentionally or accidentally received by the Parties in written and/or electronic form.
5.2. The Parties shall use the Confidential Information solely for the purpose of fulfilling their obligations under this Agreement.
5.3. The Parties shall not disseminate the received Confidential Information and shall ensure its safety.

6. DISPUTE RESOLUTION PROCEDURE
6.1. All disputes and disagreements arising from the performance of obligations under this Agreement shall be resolved by the Parties through negotiations.
6.2. Any dispute arising out of the terms of this Agreement shall be considered within five (5) business days from the date of receipt of the claim provided for in clause 4.2 of this Agreement, duly executed in writing.
6.3. If the Parties fail to reach a result within a reasonable time, disputes and disagreements shall be settled in court.

7. RESPONSIBILITY OF THE PARTIES
7.1. In the event of non-fulfillment or improper fulfillment by the Parties of their obligations under this Agreement, the Parties shall be liable in accordance with the laws of the Republic of Poland.
7.2. The Contractor shall not be liable for the actions and/or omissions of third parties (untimely submission of information for indexing by journal editors, long consideration of the scientific work (article), untimely posting of journal issues on the websites of publishers, deletion of records of indexing of the scientific work (article) from the Customer’s personal account), after the Contractor has fulfilled its obligations under this Agreement).
7.3. The Contractor or the Customer shall be released from liability for full or partial failure to fulfill their obligations if such failure is the result of force majeure, such as war or hostilities, earthquake, flood, fire and other natural disasters that occurred independently of the will of the Contractor and/or the Customer after the conclusion of this Agreement. A Party that cannot fulfill its obligations shall promptly notify the other Party thereof.

8. FINAL PROVISIONS
8.1. By concluding the Service Agreement through the website https://www.eeast.net/ the Customer confirms its consent and unconditional acceptance of the terms of this Agreement (offer).
8.2. By accepting the terms of this Agreement, the Client confirms that he has fully read and agrees to the terms of this Agreement.
8.3. This Agreement is considered to be concluded from the moment of acceptance of the Offer and is valid until the Parties fully fulfill their obligations.
8.4. The Contractor guarantees the indexing of the journal in the Scopus or Web of Science databases only at the time of submission of the scientific work (article) to the journal. The Contractor undertakes to replace the journal free of charge if he becomes aware of the possible termination of the journal’s indexing in the Scopus or Web of Science databases.
8.5. When developing and fulfilling the terms of this Agreement, the Parties shall apply the provisions of Directive 95/46/EC of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data of October 24, 1995.

Terminology used in the Agreement:

Public Offer – a public offer of the Contractor to an unlimited number of persons to conclude a Service Agreement (hereinafter referred to as the “Agreement”) with the Contractor remotely on the terms and conditions set forth in this Offer, including all Annexes to this Agreement.

Appendix to the Agreement means a document or one of several documents that determines the cost of services, the list of services, the title of a scientific work (article), etc.

Customer’s Order means the Customer’s own decision to entrust the Contractor with the performance of services.

Certificate means a document containing a list of services actually provided and their cost.

Services means work on a scientific work (article) provided by the Customer in the form of translation, digitization (scanning), editing, computer typesetting and other services specified in the Appendix to this Agreement.

Glossary means a dictionary of terms, abbreviations and acronyms provided by the Customer.

Invoice – a document provided by the Contractor to the Customer for payment together with the specified cost of services.

9. PAYMENT DETAILS

9.1 The Client undertakes to make payments for the relevant services on the dates specified in this Agreement to one of the following accounts:

– Business card No. 4237-2522-1486-5911 (Payee: ZORIANA BURYK)
– Account of Godne Policenia in PLN No. 03 1090 2590 0000 0001 5696 9029
– Policenia VAT account in PLN no. 30 1090 2590 0000 0001 5696 9028
– Current account in US dollars № 92 1090 2590 0000 0001 5696 9464
– Current account in foreign currency in euros: № 97 1090 2590 0000 0001 5696 9180

10. LEGAL ADDRESS AND DETAILS OF THE PARTIES

CONTRACTOR:

SP Z O.O. EAST EUROPEAN ASSOCIATION OF SCIENTISTS

17A/3 JANOWIECKA St,

WARSAW, index 03887, POLAND

Province of MAZOWICE
KRS number 000181601

NIP 5242995816

e-mail: eujini.org.pl@gmail.com